Linn Sanitary District Business Meeting

March 12, 2008

Present: Ted Peters, Tess Adams, Jim Livingston, Mark Kolsczaski (Woodman & Baxter), Richard Scholze, and Karen Nordsieck.

  1. Ted Peters called the meeting to order at 7:00PM.
  2. Public Comments-None
  3. Motion to accept February 13 th Meeting Minutes T. Peters/ J. Livingston CU

Motion to accept February 18 th Minutes T. Peters/J. Livingston CU

  1. Motion to accept February Treasurers Report J. Livingston/T. Adams CU

There was discussion of the report.

Checking account and Money Market account protocol were discussed.

Motion to approve linking Checking Account to Money Market Account, establishing Online Banking, and a Debit Card linked to Checking Account T. Peters/J. Livingston CU

Monthly transfers are ok from Money Market to checking. We should not go below 1,000.00 balance in the checking account.

  1. Old Business
    1. Commissioner J. Livingston will get all the needed data to meet with Lake Geneva Utility Commission and then will go to their monthly meeting.

b.& c. North Shore Informational Meeting,10:00 pm, March 15 th , needs to be posted a.s.a.p. It will be a 2 hour meeting with T. Peters and J. Livingston attending. The inspection report, the response to the mailing, the newly refined area, and maps will be presented.

T. Peters asked Mark if he could give the Commissioners a cost analysis for only Linn’s costs for the North Shore Planning area separate from Geneva Township. Would the cost per household be different if we did the project alone? Right now the cost per household is based on the total cost divided by the number of households in both areas. Mark said it is much more cost efficient to share lift stations and lines.

d. The response to the mailing so far: 102 were in the planning area, 79 were seasonal , 51 said the project is needed, 44 said it was not needed, 50 support the project, and 47 said it was ok to join Geneva Township 39 said no. These are just early numbers with more responses needing to be entered. Richard stated that it needed to be brought up at the meeting Sat. that many of the area residence will have to switch to holding tanks in the future if no sewer system is built.

The FWWPC does not hold debt so the each community is responsible for their own debt. There needs to be further investigation regarding how we will finance the capital costs. Fees, costs, and depreciation need to be broken down and examined. There needs to eventually be an agreement drawn up with accurate numbers. Ted said we should have an agreement to guarantee the capacity we need. Mark said maybe we could partner with Walworth (if they have capacities they do not need) and become their customer to get to the plant. T. Peters had discussed with D. Bowig our need to put in larger line because Walworth’s were probably to small to carry our capacity and we could put ours parallel to the Walworth line.

Mark suggested we investigate the treatment end of the South Shore Planning Area more diligently in the next month. T. Peters said we should start getting an idea of a mailing to the South Shore residents in the planning area.

6. New Business

a. Motion to approve payment for hours spent by Karen on North Shore Mailing T. Peters/ J. Livingston CU

Motion to reimburse Karen for stamps and copies for mailing costs 441.95 T. Peters/J. Livingston CU

Motion to pay bills as presented J. Livingston/T. Adams CU

    1. WOWRA Conference tabled.
    2. Credit/Debit Card above in #4.
    3. QuickBooks is to expensive, it is more cost effective to use Excel and Pat Romenesko for taxes.
    4. Bulk mailing: it may be more cost effective to use American Business Technology.

Motion to use American Business Technology for our next large mailing on a trial basis T. Peters/T.

Adams CU

    1. Data Base for illegal systems is ready for labels. T. Peters will write a letter to each which will be mailed out in May.

There will be timeline established for them to be compliant. J. Livingston stared he believed they had one yr. to comply. All tax ID # starting with “ I” are in Linn Sanitary District.

    1. Parcels that need maintenance need to be sorted out of the database. Jim will get me the new sorted database. All illegal systems, should be excluded from the maintenance list along with Shore Haven, Sybil Lane, and other subdivisions indicated by T. Peters. The list for maintenance will be given to the County for them to follow up.
  1. Commissioners Report: none at this tine..
  2. Future Agenda items should include J. Livingston’s report from his meeting with Lake Geneva Utility commission,

North Shoe status update, illegal systems letter, Credit/Debit Card and banking update, WOWRA, Commissioners update.

  1. Next meeting April 9 th.
Motion to Adjourn T. Peters/J. Livingston CU