Linn Sanitary District Business Meeting

February 13, 2008

Present: Ted Peters, Tess Adams, Jim Livingston, Mark Kolsczaski (Woodman & Baxter), Richard Scholze, and Karen Nordsieck.

  1. Ted Peters called the meeting to order at 7:07PM.
  2. Public Comments
    1. Lou Benedetto from Oak Shores asked how the sewer project would be funded. T. Peters stated that those properties within the service area will be responsible for the costs. These service areas are not yet defined. Those who benefit from the sewers should pay for it. Mr. Benedetto them asked if the final decision for sewering the area would be put before the township. T. Peters said it will be the Linn Sanitary Districts decision.
    2. Public Comments Closed.
  1. Motion to accept January Meeting Minutes T. Peters/ T. Adams CU
  2. Motion to accept January Treasurers Report T. Peters/T. Adams CU
    1. Format of Ledger discussed.
  3. Old Business
    1. The newsletter will be district wide and sent early summer after Memorial Day.
    2. North Shore update T. Peters met with Geneva Township and they asked if we mind if they would take out subarea 4 out of the planning process. Ted said that was not a problem it was their decision. It was discussed that Linn Sanitary District and Geneva Township should have a meeting with Sewer Pac and inform them of our plans and get their feed back.
    3. The letter for the mailing was discussed and it was suggested we put the time and date on the letter and a map of the area on the back. Karen will print labels and investigate a bulk mailing. A return questioner would be added with a return stamped envelope. Ted will investigate the envelope inventory.

    -Mark suggested a letter should be written to Williams Bay informing them of our plan and asking if we could use some of their sewer lines. This would help us keep our options open. T. Peters said he had spoken to them informally, but he thought a letter might be a good idea. He will put a letter together and email it for the commissioners input.

    All commissioners should sign it

    1. Update on Fontana Walworth. They had a meeting, but told T. Peters they would not be discussing Linn Sanirtary District so he did not attend the meeting. Mark investigated which of their lines it would be better for us to join. Mark showed his diagram and discussed the size of the lines, likeliest routes, and different costs. Mark explained low pressure lines and grinder pumps may be needed for some of the homes to avoid gravity sewers lines disrupting the lake front and compromising the area wells. Mark will have to have further discussions with Walworth.
  4. New Business
    1. Payroll Taxes to be done by Pat Romenesko along with the 944 and W3.

Motion to pay Pat Romenesko for the work done for the taxes. T. Peters/J. Livingson CU

    1. Bills were presented.

Motion to pay bills as presented. J. Livingston/T. Peters CU

Tess Adams to write up protocol for banking and investing.

c. Wastewater Onsight Water Recycling Conference, T. Peters asked to table request for reimbursement for him to attend the conference.

Motion to Table action on reimbursement for WOWRA conference. J. Livingston/T. Adams CU

    1. J. Livingston spoke about salary schedule.

First Motion:

The Salary for 2008-2009 for J. Livingston and T. Adams to be $1200.00 each per year .

The Salary for 200-20098 for T. Peters to be $2250.00 per year

The Salary for 2008-2009 for K. Nordsieck to be $2961.00 per year. J.Livingston/T. Peters CU

Second Motion:

Hourly Salary for Special Projects in 2008 and 2009 to be $15.00 per hour for Karen Nordsieck.

T. Peters/J. LivingstonCU

Salary to be allocated to proper chart of accounts.

    1. Government Investment Pool was discussed. The resolution was signed along with the withdrawal instructions.

    Karen Nordsieck will invest the funds from the Sanitary Districts Money Market as soon as the account is set up with the State of Wisconsin.

    Ted suggested the commissioners write up a policy outlining the protocol on how the district moves money around. Moving the money from the money market to the checking is sometimes necessary to cover outstanding bills. How many signatures are needed? T. Peters asked T. Adams to write up a protocol for moving money around from account to account. Include policy of recommended balances for the accounts. T. Peters and K. Nordsieck would be listed on the form to transfer moneies to and from the Government Investment Funds.

    1. The acquisition of a new lap top for the Sanitary District was discussed. It was decided to use personal computers for now and address the need if one develops in the future.

    Ted directed to have Karen Nordsieck to investigate Quickbooks for a government entity or utility. To be on the March agenda for discussion and possible action.

    1. Discussion of the Lake Geneva Utility Commissions letter. One of our commissioners should meet with them and respond to their letter.

    Possible things to address: Their planning area, the watershed diversion issue, the inaccurate numbers, why we did not go to them to discuss our plan, our designated sewer area, number of acres in our planning area.

    We need to get a copy of their city council meeting minutes to see if this was brought up at their meeting.

.

Motion T. Peters will draft a letter from the District to the Commission telling them we are in receipt of their letter and would be responding T. Peters/J. Livingston

Motion to meet in the next week, at Jim’s convenience, in the boardroom at Aurora University to discuss the response to the Utility Commissions letter. T. Peters/T. Adams

The meeting would be posted to further discuss the appropriate response to the Lake Geneva Utility Commission’s letter.

All important letters (mail) to be faxed to T. Peters in the future.

  1. Commissioners Report - Above
  2. Future Agenda Items to be discussed.-Above
  3. Next Meeting Date March 12 th 2008, same time
Motion to Adjourn T. Peters/T.Adams